Privacy Policy
Who are we?
The ASO is a registered charity (No: 1100648). We aim to develop an understanding of obesity through the pursuit of excellence in research and education, the facilitation of contact between individuals and organisations, and the promotion of action to prevent and treat obesity.
We are committed to protecting the privacy of our members. We want to provide a safe and secure service where we deal with your personal information. This means information that identifies you personally such as your name, photo or contact details or data that can be linked with such information in order to identify you.
Association for the Study of Obesity
8 Waldegrave Road, Teddington, Middlesex TW11 8HT
Email: ASOoffice@aso.org.uk
Tel: +44 (0) 20 8977 7997
What personal information do we collect about you?
We collect and process information you provide to us, for example when you register as a member or as a delegate for an event.
This information consists of name, email address, address, telephone number, job title, area of expertise and other information you want to give us.
How do we use your personal information?
- When you become a member of ASO and pay the membership fee, we use your information to provide the membership services to you
- When you register to attend an ASO event, you register with a third-party site, but this information is passed to us so that we can provide the event services to you
- When you join the ASO email list, you choose to give us your contact details to send ASO information to you. You can change your mind and unsubscribe at any time.
How long do we keep your personal information for?
We keep your information for the following periods:
- For as long as you are a member of the ASO (and for a short period afterwards in order to deal with any queries)
- For as long as you decide to remain on the ASO email list (You can unsubscribe from this list at any time).
Who do we share your personal information with?
We share your personal information (your name only) with EASO and WOF upon their request to check if you are a member of the ASO when registering as a member for their events or other member benefits provided by them.
We share your personal information with trusted third parties where we have retained them to provide services to us, such as our IT and website service provider, payment provider and event suppliers.
These third parties comply with similar and equally stringent undertakings of privacy and confidentiality.
What happens if you do not provide us with the information we request or ask that we stop processing your information?
If you do not provide the personal information necessary or withdraw your consent for the processing of
your personal information, where this information is necessary for us to provide services to you, we will
not be able to provide these services to you.
Do we make automated decisions concerning you?
No, we do not carry out automated decision making.
Do we use Cookies to collect personal data on you?
We only use essential, functional Cookies on our website to manage log-ins and web forms.
Do we transfer your personal information outside the European Economic Area (EEA)?
No, we do not transfer personal information out of the EEA.
What are your rights?
By law, you have a number of rights when it comes to your personal information. Please contact us using
the contact details in the footer below to exercise any of your rights. Further information and advice about
your rights can be obtained from UK Information Commissioner’s Office.
Rights
What does this mean?
1.The right to object to processing
You have the right to object to certain types of processing, including processing for direct marketing (i.e. if you no longer want to be contacted with potential opportunities).
2. The right to be informed
You have the right to be provided with clear, transparent and easily understandable information about how we use your information and your rights. This is why we’re providing you with the information in this Privacy Policy.
3. The right of access
You have the right to obtain access to your information (if we’re processing it), and certain other information (similar to that provided in this Privacy Policy). This is so you’re aware and can check that we’re using your information in accordance with data protection law.
4. The right to rectification
You are entitled to have your information corrected if it’s inaccurate or incomplete.
5. The right to erasure
This is also known as ‘the right to be forgotten’ and, in simple terms, enables you to request the deletion or removal of your information where there’s no compelling reason for us to keep using it. This is not a general right to erasure there are exceptions.
6. The right to restrict processing
You have rights to ‘block’ or suppress further use of your information. When processing is restricted, we can still store your information, but may not use it further. We keep lists of people who have asked for further use of their information to be ‘blocked’ to make sure the restriction is respected in future.
7. The right to data portability
You have rights to obtain and reuse your personal information for your own purposes across different services. For example, if you decide to switch to a new provider, this enables you to move, copy or transfer your information easily between our IT systems and theirs safely and securely, without affecting its usability.
8. The right to lodge a complaint
You have the right to lodge a complaint about the way we handle or process your personal information with the UK Information Commissioner’s Office.
9. The right to withdraw consent
If you have given your consent to anything we do with your personal information, you have the right to withdraw your consent at any time (although if you do so, it does not mean that anything we have done with your personal information with your consent up to that point is unlawful). This includes your right to withdraw consent to us using your personal information to send you ASO e-bulletins and newsletters.
We usually act on requests and provide information free of charge, but may charge a reasonable fee to cover our administrative costs of providing the information for:
- baseless or excessive/repeated requests, or
- further copies of the same information.
Alternatively, we may be entitled to refuse to act on the request.
Please consider your request responsibly before submitting it. We’ll respond as soon as we can. Generally, this will be within one month from when we receive your request but, if the request is going to take longer to deal with, we’ll come back to you and let you know.
How will we contact you?
We may contact you by phone or email. If you prefer a particular contact means over another, please just let us know.